Work at Hush

Data protection principles

We will comply with data protection law and principles, which means that your data will be:

• Used lawfully, fairly and in a transparent way.

• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

• Relevant to the purposes we have told you about and limited only to those purposes.

• Accurate and kept up to date.

• Kept only as long as necessary for the purposes we have told you about.

• Kept securely.

The kind of information we hold about you

In connection with your application to work with us, we will collect, store, and use the following categories of personal information about you:

• The information you have provided to us in your curriculum vitae and covering letter including name, title, address, telephone number, personal email address, employment history and qualifications.

• Any information you provide to us during an interview.

We may also collect, store and use the following “special categories” of more sensitive personal information:

• Information about your race or ethnicity, gender identity, religious beliefs, and sexual orientation

• Information about your health, including any medical condition, health and sickness records.

• Information about criminal convictions and offences.

How is your personal information collected?

We collect personal information about candidates from the following sources:

• You, the candidate.

• Recruitment agencies, from which we collect: the information you have provided in your CV and covering letter including name, title, address, telephone number, personal email address, employment history and qualifications.

• Your named referees, from whom we collect: previous/current company details, job title, dates of employment, comments on performance and character.

How we will use information about you

We will use the personal information we collect about you to:

• Assess your skills, qualifications, and suitability for the role.

• Carry out background and reference checks, where applicable.

• Communicate with you about the recruitment process.

• Keep records related to our hiring processes.

• Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you to a role since it would be beneficial to our business to appoint someone to that role.

We also need to process your personal information to decide whether to enter into a contract of employment with you.

Having received your CV and covering letter, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to decide whether to offer you the role. If we decide to offer you the role, we will then take up references before confirming your appointment.

If you fail to provide personal information

If you fail to provide information when requested that is necessary for us to consider your application, we may not be able to process your application successfully. For example, if we require a credit check or references and you fail to provide relevant details, we cannot take your application further.

How we use particularly sensitive personal information

We will use your particularly sensitive personal information in the following ways:

• We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process.

• We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

Information about criminal convictions

We do not envisage that we will process information about criminal convictions.

We will collect information about your criminal convictions history if we offer you the role (conditional on checks being satisfactory). We are entitled to carry out a criminal records check to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Why might you share my personal information with third parties?

We will only share your personal information with third parties for the purposes of processing your application, such as Recruitment Agencies. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow third parties to use your personal data for their own purposes.

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. Access is limited to those who have a business need-to-know.

Data retention

We will retain your personal information for 6 months after communicating our decision about whether to appoint you. This allows us to demonstrate fairness and transparency in our recruitment process. After this period, data will be securely destroyed per our data retention policy.

Your rights

You have rights to access, correct, erase, or restrict processing of your data. To exercise these rights, please contact the Data Protection Officer.

Right to withdraw consent

You can withdraw your consent for processing at any time by contacting the HR Team at jobs@hush-uk.com.

Data Protection Officer

We have appointed a Data Protection Officer (DPO) to oversee compliance. You can contact the DPO with any questions about this notice. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).